Council of East Tennessee Square
And Round Dance Clubs, Inc.
Minutes of July 9, 2023
Call to Order:
President Larry Bowen called the meeting to order at 2:00pm.
President: Larry Bowen
Vice President: Royce Pratt
Secretary: Sharon Busch
Activities Coordinator: George Heron
Lloyd Allison: Country Squares
R.G. Pratt: Knoxville Squares
Kim Jessen: Little Tís
Nancy Rogers: Tip Toppers
Bill Busch: Little Tís
Susan Vance: Dance Data Editor
Minutes: The secretary presented the minutes from the April meeting. Kim Jessen made a motion to accept the minutes and Lloyd Allison seconded the motion. Motion carried.
Treasurerís Report: Sharon gave the treasurerís report in the absence of Shirley Kaiser. The council had a beginning balance of $3,408.36. We had an income totaling $560.16, and expenses of $477.23. As of June 30, 2023, we have a balance of $3,491.29. R.G. made a motion to accept the report and Kim seconded the motion. Motion carried.
There was much discussion concerning the CET dance of April. It was decided to develop a list of items required for that night to be given to future clubs participating in the dance. Some problems had occurred that could have been avoided.
REPORT OF COUNCIL OFFICERS
President: No report available
Vice President: Royce has tried to recruit President and treasurerís positions to no avail. It is becoming very difficult to recruit when no one wants to volunteer or step up to accept this responsibility. She has found no one to accept these positions. If any of the delegates know of someone to fill the positions contact Royce.
Area III: Royce reminded delegates of the August 3rd convention and be sure to buy your T-shirts and tickets to attend. State dues of July 1st need to be paid to Royce, $5.00 per club.
Area V: No report available
Activities Coordinator: George acknowledged a successful CET dance of 86 people. Little Tís squares were the lead coordinators and were congratulated on a good job. George mentioned a checklist for future supplies needed at the event instead of borrowing Knoxville squares items. Another item mentioned the donation to the callers Ď and it was decided to discuss this under new business.
Webmaster: No report available.
Dance Data Editor: Susan reminded that the dance item deadline is the 20th of the month. Susan would like to redesign a new format that will be easier to use for schedules. Each club will have its own page and she will have a review for the board to see at the next meeting. The board agreed.
There was much discussion concerning the date of next yearís CET dance. It was decided to have the dance on March 30, 2024. Still searching for a coordinating club to handle the dance. Lloyd will ask his club to coordinate. It is an Easter weekend, but R.G. stated that they usually have a substantial turnout for their dances during that time. George will approach the callers.
-George proposed a $100 check or cash to each volunteer caller and round dance cuer at the next CET dance as a one-time trial. That would amount to a total of $400. He felt that a $50 card was not sufficient for their time. The proposal carried.
-R.G. proposed an increase of $5.00 for CET club dues effective July 1st for the 2023-2024 season. Lloyd seconded the motion. Motion carried.
Election of Officers:
CET needs volunteer officers. The month of July is the instillation of officers. Royce has not had any volunteers recruited for the office of President or Treasurer for the coming year. Bill Busch stated he would run for President if he knew what the requirements consisted of. The secretary proceeded to read the requirements of all the official CET offices so that everyone was aware of their duties. We are still in need of a treasurer. It is unfair to continually ask our treasurer to volunteer over her designated time. Royce made a motion to have Bill Busch run for President and Lloyd seconded the motion. Bill Busch accepted the nomination. The following CET board for the next year consist of: Bill Busch, President; Royce Pratt, Vice-President; Sharon Busch, Secretary; Treasurer (until a volunteer comes forward) Shirley Kaiser; Activities Coordinator, George Heron. A thank you to all volunteers that have come forward.
GOOD AND WELFARE:
Becky Moore and Nancy Rogers need our prayers at this time.
CALLERS AND CUERS:
DANCE DATA DEADLINE:
July 20th and Oct 20th.
DATA DISTRIBUTION DATE:
DATE OF NEXT MEETING:
Tentatively, Sunday October 8, 2023, at 2:00pm.
Meeting adjourned at 3:40pm.
Respectfully submitted by,
Sharon Busch Ė August 12, 2023